Notary Public - A state-appointed representative who notarizes documents.Not all states require a bill of sale to be notarized. Notarization - A process that authenticates a legal document and the signatures of the parties involved.This tax varies by state and a bill of sale helps determine how much you need to pay. Sales Tax - A tax the government imposes on the sale of goods.Note that a bill of sale proves the transaction took place, but it’s not always proof of ownership. If applicable, this should be transferred when completing the sale. Certificate of Title - Separate paperwork that states who the legal owner of an item is.If you don’t include a warranty provision in your bill of sale, the item is sold “as-is.” Warranty Provision - A written guarantee that the seller will repair or replace the item if there are any defects over a specified period of time.As-is - “As-is” means that the item is sold in its current condition at the time of sale, and that the buyer accepts any faults that are present.Seller - The person (or party) that is selling the item.Buyer - The person who is purchasing the item.Whether you’re buying or selling an item, it’s important to know the following legal terms in order to correctly fill out your bill of sale form. If you’ve bought a vehicle, you’ll need to register it at the department of Motor Vehicles (DMV) and pay sales tax. To complete the sale, the seller collects payment, and hands over the certificate of title (if applicable). Most states don’t require you to notarize your bill of sale to make it valid. Once you’ve filled out all the information, both parties need to check the form, and then sign and date it. The VIN is usually printed on the windshield or inside the door. The odometer reading is the current mileage at the time of sale. If you’re completing an auto bill of sale, you’ll need to write the odometer reading and vehicle identification number (VIN). Horses require breed, sex, and name of sire. For example, boats require manufacturer, vessel type, and size. If you are completing a vehicle bill of sale, you’ll need to fill out the following information: Noting any faults or damage in detail here will help you avoid disputes later. This section will be different depending on the type of item you are buying or selling, but you’ll always need to write the purchase price and describe the item’s condition.
PRINTABLE VEHICLE BILL OF SALE TEMPLATE WORD FULL
Be careful as you fill it out, as both parties’ handwriting must be legible for the bill of sale to be valid.Ī bill of sale includes the following sections that must be completed: Seller and Buyer Informationīoth the seller and buyer need to write their contact details, including their full name, street address, city, state, zip code, telephone number, and email address. Once the terms of the sale have been agreed, the buyer and seller should complete the bill of sale form. Step 2 – Fill Out the Bill of Sale With the Required Information If the bill of sale does not include a warranty, the item is sold “as-is.” Therefore, it’s important for the buyer to check the item thoroughly and ask any questions before the sale is completed and the form is signed. When a bill of sale includes a warranty, it must explain clearly what damage and repairs the guarantee covers, and for how long. Financing is commonly handled separately through a bank. If the buyer chooses to pay in cash, the amount needs to be paid in full at the time of the sale. Step 1 – Negotiate the Terms of the Saleīefore filling out a bill of sale, the buyer and seller should confirm the item’s condition, and agree to its sale.Īt this stage, both parties agree on a payment method and any special conditions of the sale, such as a warranty or financing. If the seller withholds any information about the item, the bill of sale may be null and void (not legally valid).īoth parties should keep a copy of the signed bill of sale for their records. Remember to check individual state requirements before you create your form, as some states have different requirements for certain items.Ĭomplete the bill of sale in full and accurately describe the item being transferred or sold. The seller typically provides the bill of sale, but if you’re the buyer, you may wish to bring your own form just in case. (855) 335-9779 Monday-Friday, 9AM - 7PM EDTīuyers and sellers can follow the simple steps below to fill out their blank bill of sale form, and record the transfer or sale of an item.
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